How To Select A Shredding Company? |
 |
 |
Document shredding is no longer a “nice to have” like it used to
be once upon a time when the world was still not haunted by the
horrible crime of Identity Theft. If you own or work for
any business that stored customer information in paper
documents, you already know how important it is to
shred paper documents in Florida. If you haven’t considered
using a professional shredding company yet, this article might
help you get started in that direction and reduce your company’s
risk from litigation.
When contracting a document shredding service, there are many
essential benefits to look for and then some nice to
have’s. The very first decision to make is whether to go with an
onsite shredding service or an off-site shredding service. Both
the shredding options are considered safe as long
as you are using a trusted Shredding company. The choice really
depends on your needs and the quantity of paper you are dealing
with. As the name suggests onsite shredding options do their
shredding right in front of you. A truck comes to our
place neither to our business place nor to our
home and shreds right there. Many companies with the modern
technology provide a camera in a truck to ensure that each and
every document is completely destroyed. A certificate of
destruction is also provided by them, an essential document for
HIPAA compliance. The shredding company will take the shredded
documents to their warehouse to recycle. Several environment
conscious businesses consider recycling a very important benefit
of using Shredding services and advertise about that (recycle
every bit of paper used) on their websites and PR material, a
smart thing for companies to do these days.
The next option is the offsite shredding service. Off site
service provides you with the container to place the documents
in. Then they lock the containers, load them to the truck and
take them to the shredding company to destroy them. As in onsite
shredding, the truck is provided
with the security camera to ensure the complete destruction and
also provide with the certificate of destruction. In this
option, the time of destruction is also noted.
It is important to keep the following criteria in mind when
choosing a shredding company. It is important to choose a
trustworthy and reliable shredding service since you do not want
the information contained in our documents compromised.
1. Certifications
The National Association of Information Destruction (NAID) which
acts as an independent Auditor, checks shredding companies with
22 critical areas which include everything from the shred size
to employee background
checks. The association provides only some companies which offer
ultimate secure document shredding with the “AAA Certificate”.
When selecting your Shredding company, you can ask for a copy of
their NAIDcertificate as proof of secure shredding.
2. Lock Security
Most of the off-site shredding recycle the paper by separating
the white documents from the colored documents. When choosing an
off-site shredding
company be sure that your confidential information is not
exposed out. When we choose a off-site shredding, we have
to make sure that bins have a unique key.
3. Service time
Check for the average service time offered. Ask to be provided a
schedule if you need service in one or two days. You should not
hire a shredding company that misses pickups. This means that
your shred bins could be
overflowing. You should also confirm that the company offers “On
Time or Shred Free” service guarantee.
4. Destroy Other Media
Most of the companies generate all the confidential data in
other forms other than paper. Some shredding companies cannot
shred anything other than paper. So they have to shift the bins
to shred the documents in other formats other than paper. Select
the company which has advanced equipment
to shred everything including paper, CDs and even hard drives.
5. Hidden charges
Shredding companies often quote low and slam companies with
hidden fees at a later time. Get an exact quote in writing and
also ask if there are any additional charges.
6. Insurance protection
Make sure that the shredding company provides at least
$3,000,000 in general insurance as well as an errors and
omissions insurance.
7. Prescreen employees
Make sure that the company conducts ongoing random drug tests
for all the members in the organization.
8. Lowest price guarantee
As some company uses modern and advance technique for shredding,
we should ask the company if they will offer the guaranteed
lowest price.
|
We are bonded and insured |
| |
|
|
| |
 |
| |
 |
ShredEx is capable of providing document destruction for both small businesses as well as large corporations. Whether you require a "one-time" use for the purge of archived documents that you are no longer required to maintain”
Mayer Kotlarsky
DMD Pharmacy Services |
 |
| |
|
